PDF Expert
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    Contents
    • Using PDF Expert
      • Getting Started with PDF Expert
      • Highlight, underline, and strikethrough text
      • Text comments, shapes, and pop-up notes
      • Insert stamps to PDFs
      • Customize text and annotation colors
      • Draw on a PDF file
      • Use stickers in PDF Expert for iOS
      • View, search, and remove annotations
      • Export Annotation Summary
      • Content Selection Tool
      • Edit text in PDF files
      • Work with images in PDFs
      • Work with to-page and to-web links
      • Remove sensitive content
      • Supported forms and fields
      • Fill out PDF forms
      • Sign PDF documents
      • Enhance and adjust your scans
      • Convert scanned documents into text (OCR)
      • Scale and measure drawings
      • Polygon and polyline shapes
      • Red Line tools
      • Convert images, MS Office and iWork files to PDF
      • Export PDFs to other formats on Mac
      • Convert PDFs to images, Word, Excel, PowerPoint, Text files on iOS
      • Reading mode
      • Select your way to scroll pages
      • Enable the two-page view
      • Zooming modes in PDF Expert
      • Jump to a specific page
      • Bookmark pages
      • Create a table of contents in a PDF file
      • Turn on the Night or Sepia theme
      • Read PDF text out loud
      • Keep your device awake while reading
      • View two PDFs side by side
      • Add page numbers, bates numbers, and text
      • Use Smart Search
      • AI Chat with PDF
      • Page number indicator
      • Create a new PDF file
      • Add, delete, and rearrange PDF pages
      • Rename files and folders
      • Recents and Favorites
      • Sort files and folders by name, date, and size
      • Password protect PDFs
      • Save the file as flatten
      • Reduce the PDF file size
      • Merge PDFs
      • Manage annotated pages
      • Move files and folders
      • Switch between the Grid and List views
      • Mark files and folders with color tags
      • Open a file in PDF Expert
      • Organize your files with Inbox
      • Page Resize
      • Access your device files via the Files app folder
      • Sync your PDF files through web clouds
      • Sync a folder from cloud storage
      • Connect to Mac or PC via SMB
      • Set up sync with Mac via SFTP
      • Time Capsule setup
      • Share files via the Share button
      • Transfer files between iOS device and desktop using Wi-Fi
      • Transfer files from Safari to PDF Expert for iOS
      • Transfer files between iPad and iPhone using WebDAV
      • Share text with other apps
      • Share files from cloud via a link
      • Transfer files between PDF Expert and your Mac using a USB cable
      • PDF Expert Widgets
      • Turn on the Dark Mode
      • Work with tabs on your iPad
      • Customize the toolbar in PDF Expert for iOS
      • Create your own toolset in PDF Expert for iOS
      • Make PDF Expert your default PDF viewer on Mac
      • Open email attachments in PDF Expert
      • Keyboard Shortcuts
      • Make presentations with PDF Expert and FaceTime
      • Full Screen Mode on Mac
      • Getting Started with Tools tab on Mac
      • Presentation Mode
      • Improve your workflow with Sidecar and Camera Continuity
      • Change the app's language on iOS
      • Convert PDF to black and white on Mac
      • Supported Scripting in AcroForms (Adobe Acrobat forms)
      • Supported Scripting in XFA (LiveCycle Designer forms)
      • URL schemes
    • Troubleshooting
      • PDF Expert quits or doesn't open
      • PDF Expert freezes
      • All files in the app look blank
      • Annotation tools do not work
      • Printing issues on Mac
      • Corrupted files
      • Sync issues
      • Restore accidentally deleted files
      • File cannot be opened
      • Annotations made in PDF Expert are not displayed correctly in a third-party app on iOS
      • File loads slowly
      • Garbled text
      • AI Chat with PDF issues
      • Connection issues on iOS
      • iCloud files don't stay downloaded
    • Billing & Subscription
      • How to get PDF Expert
      • Set up an account for cross-platform app usage
      • How to get PDF Expert Premium
      • Check and manage your subscription
      • How to cancel the free trial
      • The PDF Expert License FAQ
      • The “trial expired” message appears after a purchase
      • Is PDF Expert available on Windows?
      • The PDF Expert Billing FAQ
      • The difference between PDF Expert 2 and PDF Expert 3
    • Contact us

    Add page numbers, bates numbers, and text

    PDF Expert offers various features for working with pages and files, including page numbering, bates numbering, and header and footer. Learn more about each tool in this article. 

    Jump to:
    • Add Page Numbers
    • Work with Bates Numbers
    • Header and Footer
    • Logic Page Numbering

    Add Page Numbers

    You can add page numbers automatically in PDF Expert - there are plenty of options to choose from in order to make your files more official and organized.     

    In order to use the feature, follow these steps: 

    1. Launch the app. 
    2. Open a PDF file.
    3. Go to Edit PDF on the top toolbar. 
    4. Click Header and Footer. 
    5. Click Add Page Numbers.  



    Apart from the ability to decide on the pages that have to be numbered (you can select all pages or set the range manually), you can also choose the format of digits. There are Roman and Arabic numerals, as well as custom and Bates Numbering:

    • 1, 2, 3
    • I, II, III
    • i, ii, iii
    • A, B, C
    • a, b, c
    • Bates Numbering
    • Custom (you can choose a Prefix and Suffix)

    To choose the number to start from, indicate it in the Start Page Numbering box. You can also enable Show Page Count to apply 1 of X pages style if you tick it.    

    There are numerous Layout and Font Options to choose from: you can adjust the position of page numbers manually and choose the font, starting from its size and ending with color options.    

    Note: To change the color, right-click on the color wheel. 

    A rectangular area on the left displays the preview of the page numbers layout - you can check every page there.      

    You can also add a new page without changing page numbers of other pages by adding an index to the page you added. 

    Work with Bates Numbers

    Another important functionality is bates numbering - this is a commonly used method of indexing legal documents for their easy reference, identification and keeping track of documents which have been produced in litigation.

    Bates numbering in PDF Expert allows to set the number of digits and indicate the prefix or suffix to be appended to each bates number, which makes it unique, as well as the starting number to continue where you left of if a new document needs to be added to the batch of documents you have already processed. 

    Add the bates numbers by launching the app > opening the file > clicking Edit PDF > Header and Footer > Add Bates Numbers.    

    Apart from selecting the pages, you can also set the prefix/suffix and indicate the number of digits. 

    Layout Options and Font Options allow to adjust the bates number position and choose the suitable font.   

    To finish the bates numbering, click Apply.   

    To remove the numbers:

    • Either go to Edit PDF > Header and Footer > Remove Page numbers to remove all page numbers from the document;
    • Or enable the Edit mode on the upper toolbar > edit each page number separately if you need to edit individual page number index separately (e.g. when it is located on a dark background and you need it to stand out using another color).

    Header and Footer

    The last option under the Header and Footer menu is the ability to Add Text. 

    You can select the position of the layout on the page, manually set the distance in millimetres, choose the color and the fonts. 

    You can also use the Recents option to paste the last copied entry to the text field. 

    To remove the text once you've added it, simply go under Edit PDF > Header and Footer > Remove All Text. 

    Logic Page Numbering

    Sometimes, the default "1" label doesn't match the actual page number, especially with scanned documents. With Logic Page Numbering, you can customize page labels to suit your needs by manually selecting the first page.

    • "Label This Page Forward as 1,2,3,4..." numbers everything from the currently selected page to the end of the document with Arabic numerals, putting the "1" link to the selected page.
    • "Label This Page Forward as i, ii, i, iv,.." numbers everything from the current page to the end of the document in Roman numerals, putting the "¡" link to the selected page.
    • "Label as Cover" option gives the label "Cover" to the selected page.

    You can find these options if you right-click anywhere on the PDF file > choose Page Labels menu. 

    Read next: Use Smart Search
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