PDF Expert
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    Contents
    • Using PDF Expert
      • Getting Started with PDF Expert
      • Highlight, underline, and strikethrough text
      • Text comments, shapes, and pop-up notes
      • Insert stamps to PDFs
      • Customize text and annotation colors
      • Draw on a PDF file
      • Use stickers in PDF Expert for iOS
      • View, search, and remove annotations
      • Export Annotation Summary
      • Content Selection Tool
      • Edit text in PDF files
      • Work with images in PDFs
      • Work with to-page and to-web links
      • Remove sensitive content
      • Supported forms and fields
      • Fill out PDF forms
      • Sign PDF documents
      • Enhance and adjust your scans
      • Convert scanned documents into text (OCR)
      • Scale and measure drawings
      • Polygon and polyline shapes
      • Red Line tools
      • Convert images, MS Office and iWork files to PDF
      • Export PDFs to other formats on Mac
      • Convert PDFs to images, Word, Excel, PowerPoint, Text files on iOS
      • Reading mode
      • Select your way to scroll pages
      • Enable the two-page view
      • Zooming modes in PDF Expert
      • Jump to a specific page
      • Bookmark pages
      • Create a table of contents in a PDF file
      • Turn on the Night or Sepia theme
      • Read PDF text out loud
      • Keep your device awake while reading
      • View two PDFs side by side
      • Add page numbers, bates numbers, and text
      • Use Smart Search
      • AI Chat with PDF
      • Page number indicator
      • Create a new PDF file
      • Add, delete, and rearrange PDF pages
      • Rename files and folders
      • Recents and Favorites
      • Sort files and folders by name, date, and size
      • Password protect PDFs
      • Save the file as flatten
      • Reduce the PDF file size
      • Merge PDFs
      • Manage annotated pages
      • Move files and folders
      • Switch between the Grid and List views
      • Mark files and folders with color tags
      • Open a file in PDF Expert
      • Organize your files with Inbox
      • Page Resize
      • Access your device files via the Files app folder
      • Sync your PDF files through web clouds
      • Sync a folder from cloud storage
      • Connect to Mac or PC via SMB
      • Set up sync with Mac via SFTP
      • Time Capsule setup
      • Share files via the Share button
      • Transfer files between iOS device and desktop using Wi-Fi
      • Transfer files from Safari to PDF Expert for iOS
      • Transfer files between iPad and iPhone using WebDAV
      • Share text with other apps
      • Share files from cloud via a link
      • Transfer files between PDF Expert and your Mac using a USB cable
      • PDF Expert Widgets
      • Turn on the Dark Mode
      • Work with tabs on your iPad
      • Customize the toolbar in PDF Expert for iOS
      • Create your own toolset in PDF Expert for iOS
      • Make PDF Expert your default PDF viewer on Mac
      • Open email attachments in PDF Expert
      • Keyboard Shortcuts
      • Make presentations with PDF Expert and FaceTime
      • Full Screen Mode on Mac
      • Getting Started with Tools tab on Mac
      • Presentation Mode
      • Improve your workflow with Sidecar and Camera Continuity
      • Change the app's language on iOS
      • Convert PDF to black and white on Mac
      • Supported Scripting in AcroForms (Adobe Acrobat forms)
      • Supported Scripting in XFA (LiveCycle Designer forms)
      • URL schemes
    • Troubleshooting
      • PDF Expert quits or doesn't open
      • PDF Expert freezes
      • All files in the app look blank
      • Annotation tools do not work
      • Printing issues on Mac
      • Corrupted files
      • Sync issues
      • Restore accidentally deleted files
      • File cannot be opened
      • Annotations made in PDF Expert are not displayed correctly in a third-party app on iOS
      • File loads slowly
      • Garbled text
      • AI Chat with PDF issues
      • Connection issues on iOS
      • iCloud files don't stay downloaded
    • Billing & Subscription
      • How to get PDF Expert
      • Set up an account for cross-platform app usage
      • How to get PDF Expert Premium
      • Check and manage your subscription
      • How to cancel the free trial
      • The PDF Expert License FAQ
      • The “trial expired” message appears after a purchase
      • Is PDF Expert available on Windows?
      • The PDF Expert Billing FAQ
      • The difference between PDF Expert 2 and PDF Expert 3
    • Contact us

    View, search, and remove annotations

    PDF Expert gathers all your annotations in one place so you can easily view and even search through them. This is handy when you need to quickly find the parts of a document you considered important. 

    Jump to:
    • View annotations and search through them
    • Remove annotations

    View annotations and search through them

    Mac iOS

    A list of annotations can be viewed from the Bookmarks, outlines, annotations summary pane on the left of your screen. If it is not opened, click  in the top left. Then, make sure you switch to the  tab. Here, you can see all your annotations sorted by page number. You can click an annotation to jump to the corresponding page.

    • To filter annotations by color, make sure to scroll up the annotations list, then click  near the search field and pick a color.
    • To search for a word or phrase within your annotations, make sure to scroll up the annotations list, then click the search field and type your query. Please note: PDF Expert doesn’t search through Signatures and contents of the freehand annotations created using the Pen tool.

    From here, you can also remove and export annotations.To close the Bookmarks, outlines, annotations summary pane, click   in the top left again.

    1. Open a file.
    2. Tap  at the top right on your iPad or  at the bottom on your iPhone.
    3. Open the Annotations tab on the right.
    4. Here, you can see all your annotations sorted by page number. You can tap an annotation to jump to the corresponding page.
    5. To search for a word or phrase within your annotations, tap the search field and type your query. On iPhone, slightly scroll down to reveal the search field. PDF Expert searches through highlighted and underlined text, pop-up and text notes.
    6. To filter annotations by color, tap the color wheel near the search field and pick a color.

     

    Remove annotations

    Mac iOS

    To delete any annotation except pop-up notes and highlighted, underlined, or stricken-through text, click it and press Delete. Once you create any annotation, you can also remove it by pressing Command Z (a shortcut that undoes the previous action). Later on, or to bulk-remove annotations, kindly follow these steps:

    1. If the Bookmarks, outlines, annotations summary pane is not opened, click  in the top left. Then, make sure that you switch to the  tab. Here, you’ll see a list with all annotations you created within a PDF file.
    2. To completely remove annotation items from your file, you need to select the items from the list, then press the delete key or right-click > Remove.
    • Remove an item: right-click the item and press the delete key. 
    • Remove multiple items: Press and hold the Command key and click the items (they don’t need to be next to each other), then press the delete key. You can also click near the first item, press and hold the trackpad or mouse button, then drag over the needed items to select multiple items. To deselect one item when multiple items are selected, simply command-click the item.
    • Remove all items in the list: Click a pane to make it active, press Command-A, then press the delete key.

    To undo the last action, press Command Z. To reverse the undo command, press Shift-Command-Z. Please note that it is not possible to undo an action once the file is closed.

    To delete a single annotation:

    1. Open a file.
    2. Tap  at the top right on your iPad or  at the bottom on your iPhone.
    3. Open the Annotations tab on the right.
    4. Swipe an annotation to the left and tap the delete button.

    To clear all annotations from the document:

    1. Open a file.
    2. Tap  at the top right on your iPad or  at the bottom on your iPhone.
    3. Open the Annotations tab on the right.
    4. Tap Clear.
    5. In a pop-up message, tap Yes.

    Note: To undo this action, return to your document and tap on the toolbar.

    Read next: Export Annotation Summary
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