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    Recents and Favorites

    September 14th, 2021

    When it comes to working with many files on a daily basis, it may be hard to keep track of which file you've been working on lately. PDF Expert offers a solution for that - you can use Recents or Favorites.

    Mac iPad iPhone

    There are two ways of accessing your Recents in PDF Expert for Mac. The first one is in the main view of the app once you open a new tab. 

    You can also access your Recent files if you go to File > Open Recent. There's an option to clear your recents here as well.  

    Note: The number of recents displayed in the app depends on the setting you have in the System Preferences of your Mac. Select General > Recent Items > select the number you want or select None if you don't want to see Recents at all. 

    Jump to:

    Access recently opened files

    In the Recents section, you can access the 20 most recently opened files in descending order, starting from the latest opened file.

    To access recents, tapRecent files on the sidebar. If you don't need this section to be on your sidebar, tap iconat the top left > disable the Show Recents toggle. You can always add it back in the Sidebar section of the Documents Settings.

    Tip: You can ask Siri to add the Recents or Favorites widget on your home screen to quickly access the files.

    Add, access, and sort favorite files and folders

    Files marked as favorites appear in the Favorites section on the sidebar.  

    Mark files and folders as favorites

    To mark a single file or folder as favorite, open the My Filessection and do one of the following:

    • Tap ... on a file or folder > tap Add to Favorites at the bottom.
    • Tap Select in the top right > tap the file or folder > tap More ... at the bottom right > tap Add to Favorites at the bottom.
    • Tap and hold the file or folder > drag and drop it to the star iconat the bottom.

    To mark multiple files or folders as favorites, open My Filesand do one of the following:

    • Tap Select in the top right > tap the files and folders > tap More ... at the bottom right > tap Add to Favorites at the bottom.
    • Tap Select in the top right > tap the files and folders > drag and drop them to the star iconat the bottom.

    Once a file or folder is marked as favorite, it appears in the Favorites section.

    Sort your favorites in a custom order

    1. TapRecent files on the sidebar. If there isn't this section on the sidebar, open the Sidebar section of the Documents Settings and tap Show next to Recent Files.
    2. Tap the Settings icon in the top left.
    3. Tap Customise Favorites Order.
    4. Change the order of files and folders with drag-and-drop.

    Clear recents or favorites

    1. TapRecent files on the sidebar. If there isn't this section on the sidebar, open the Sidebar section of the Documents Settingsand tap Show next to Recent Files.
    2. Tap the Settings icon in the top left.
    3. Tap Clear Recents or Clear Favorites depending on your needs.
    4. Tap Clear in the pop-up window.
    Jump to:

    Access recently opened files

    In the Recents section, you can access the 20 most recently opened files in descending order, starting from the latest opened file.

    To access recents, tap Recents/Favoritesat the bottom, then switch to the needed tab at the top.

    Tip: You can ask Siri to add the Recents or Favorites widget on your home screen to quickly access the files.

    Add, access, and sort favorite files and folders

    In the Favorites section, you can access files and folders, marked as favorites. To access favorites, tap Recents/Favoritesat the bottom, then switch to the needed tab at the top.

    Mark files and folders as favorites

    To mark a single file or folder as favorite, open the My Filessection or the needed folder and do one of the following:

    • Tap ... on a file or folder > tap Add to Favorites at the bottom.
    • Tap Select in the top right > tap the file or folder > tap More ... at the bottom right > tap Add to Favorites at the bottom.
    • Tap and hold the file or folder > drag and drop it to the star iconat the bottom.

    To mark multiple files or folders as favorites, open My Filesand do one of the following:

    • Tap Select in the top right > tap the files and folders > tap More ... at the bottom right > tap Add to Favorites at the bottom.
    • Tap Select in the top right > tap the files and folders > drag and drop them to the star iconat the bottom.

    Once a file or folder is marked as favorite, it appears in the Favorites section.

    Sort your favorites in a custom order

    1. Open the Favorites tab.
    2. Tap the Settings icon in the top left.
    3. Tap Customise Favorites Order.
    4. Change the order of files and folders with drag-and-drop.

    Clear recents or favorites

    To clear Favorites:

    1. Open the Favorites tab.
    2. Tap the Settings icon in the top left.
    3. Tap Clear Favorites > tap Clear in the pop-up window.

    To clear Recents:

    1. Open the Recents tab.
    2. Tap the Settings icon in the top left.
    3. Tap Clear Recents > tap Clear in the pop-up window.
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