Marking an email as Done significantly reduces the time spent on email processing and makes reaching Inbox Zero possible with less effort. When you mark an email as Done, you identify that the work related to the email is finished. When a newsletter is read, a colleague’s email is answered, or an invitation accepted, you can treat it as an accomplished task. Marked as Done emails do not occupy your Inbox, yet are easily accessible anytime you need them: it works as archiving - emails are not deleted and you can find them in a few clicks in the Archive folder or by switching the ‘Show Marked as Done emails’ toggle on.
Mark as Done
There are several ways you can mark an email as done:
- In your Inbox, swipe the needed email to the right.
- In your Inbox, tap and hold the needed email, then tap Done .
- When the email is opened, tap at the bottom.
There is an option to mark multiple emails at once too. You can either selectively mark some of the emails, mark Notifications or Newsletters categories, or mark all emails as Done. Please note that Smart Search queries cannot be bulk-marked as Done for now.
Select multiple emails to mark as Done
To mark some of the emails as Done, follow the steps:
- Open Spark and enter the Select Mode (tap & hold any email > tap Select).
- Select the emails you want to mark as Done.
- Tap at the bottom.
Mark as Done the Notifications or Newsletters categories
To mark the category as Done, do any of the following:
- swipe the category to the right
- tap & hold the category, then tap Done.
- Open your Inbox > and tap the needed category >tap at the top right.
Marking the whole Inbox as Done
If there are not many messages to process, you can follow the steps below to mark your Inbox as Done:
- Open your Inbox and enter the Select mode (tap & hold any email > tap Select).
- Tap Select All at the top right.
- Tap at the bottom.
There are several ways you can mark an email as done:
- In your Inbox, swipe the needed email to the right.
- When the email is opened, tap at the bottom.
There is an option to mark multiple emails at once too. You can either selectively mark some of the emails, mark Notifications or Newsletters categories, or mark all emails as Done. Please note that Smart Search queries cannot be bulk-marked as Done for now.
Select multiple emails to mark as Done
To mark some of the emails as Done, follow the steps:
- Open Spark and enter the Select Mode.
- Select the emails you want to mark as Done.
- Tap at the top.
Mark as Done the Notifications or Newsletters categories
To mark the category as Done, follow the steps:
- Open your Inbox > tap the needed category.
- Tap at the top right.
Marking the whole Inbox as Done
If there are not many messages to process, you can follow the steps below to mark your Inbox as Done:
- Open your Inbox and enter the Select mode.
- Tap Choose All at the bottom.
- Tap at the top.
See marked as Done emails
To show emails you marked as Done in your Inbox, enable the toggle in the top right corner. You’ll see Done messages combined with Not Done ones, listed in chronological order. All emails that you’ve done before will have a gray background.
To see the marked as Done emails separately from your Inbox, open the Archive folder.
To show emails you marked as Done in your Inbox, enable the toggle in the top right corner. You’ll see Done messages combined with Not Done ones, listed in chronological order. All emails that you’ve done before will have a gray background.
To see the marked as Done emails separately from your Inbox, open the Archive folder.
Undone emails
To undone an email, do any of the following:
- Open the needed done email, then tap at the bottom.
- Open the Archive folder or make sure to enable the Show marked as Done emails toggle at the top right of your Inbox. Then, swipe the needed email to the left.
Select multiple emails to undone
- Open the Archive folder or make sure to enable the Show marked as Done emails toggle at the top right of your Inbox.
- Enter the Select Mode (tap & hold any email > tap Select).
- Select the emails you want to undone, then tap at the bottom.
Undone all the emails marked as Done
- Open the Archive folder in Spark.
- Select the emails you previously marked as Done.
- Tap at the bottom toolbar.
To undone an email, do any of the following:
- Open the needed done email, then tap at the bottom.
- Open the Archive folder or make sure to enable the Show marked as Done emails toggle at the top right of your Inbox. Then, swipe the needed email to the left.
Select multiple emails to undone
- Open the Archive folder or make sure to enable the Show marked as Done emails toggle at the top right of your Inbox.
- Enter the Select Mode.
- Select the emails you want to undone, then tap at the top.
Undone all the emails marked as Done
- Open the Archive folder in Spark.
- Select the emails you previously marked as Done.
- Tap at the top toolbar.