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    Contents
    • Spark Onboarding
      • Is Spark Available for Windows?
      • Sync Spark Across Multiple Devices
      • Change Your Email For Sync
      • Connect to Your Email Account in Spark
      • Add More Email Accounts to Spark
      • Email Storage and Backups
      • Connect Other Productivity Apps to Spark
      • Enable Notification Badges
      • Customize Notifications
      • Threads
      • Can I Change My Password In Spark?
      • How Can I Remove an Email Account From Spark?
      • Can I Change Advanced Settings For a Custom Account?
      • Set Spark as a default email client
    • Using Spark
      • Customize the sidebar
      • Turn on the Dark Mode in Spark
      • Customize your Smart Inbox
      • Manage emails with swipes
      • Set default browser and customize the email viewer
      • Compose an email
      • Use email templates
      • Schedule an email to send later
      • Manage email signatures
      • Attach a file to an email
      • Set follow-up reminders
      • Set up an email alias
      • Select the font of your emails
      • Use rich text formatting in emails
      • Email a group of contacts
      • Automatically Cc or Bcc emails
      • Display the Inbox of each account separately
      • Create a Smart Folder
      • Use Smart Search
      • Snooze an Email
      • Perform Actions on Multiple Emails
      • Create a Folder
      • Avatars in Spark
      • How spam is handled in Spark
      • Answer Emails Using Quick Replies
      • Use Keyboard Shortcuts
      • Undo the Last Action
      • How can I print an email?
      • Change the Font for reading emails in Spark
      • How Can I Change the Language in Spark?
      • Use Gmail Labels
    • Spark for Teams & Billing
      • How to Create and Manage a Team
      • Add and Remove Team Members
      • Shared Drafts: Write Emails Together With Your Team
      • Shared Threads: Discuss Emails With Your Team
      • Shared Links: Move Your Emails Outside the Inbox
      • Team Roles
      • How to Delegate an Email
      • How to Upgrade Spark to Premium
      • Shared Inboxes
    • Troubleshooting
      • Email Is Displayed Incorrectly
      • Wrong Contact Suggestions
      • "Can't reach the server" Message
      • The Badge Displays the Wrong Number
      • Issues with Smart Search
      • Can’t Receive Push Notifications
      • Can't Send Emails
      • The App Quits Unexpectedly
      • Remove Irrelevant Contact Suggestions
      • Issues with installing or updating Spark
      • Cannot Set Up a Custom Email Address
      • Cannot Add an Exchange or Office 365 Account
      • Cannot Connect to a Gmail Account
      • Cannot Connect to an iCloud Account
      • Can't Connect to My Account
      • Can’t Connect to a QQ Account
      • Can’t Connect to an AOL Account
      • Can’t Connect to a 126.com or 163.com Account
      • How to Clean Install Spark for Mac
      • Enable the IMAP Protocol for Gmail and G Suite Accounts
    • Calendars & Integrations
      • Enable and view calendars in Spark
      • Add an iCloud calendar to Spark
      • Create an event
      • Edit or delete an event
      • Change calendar notifications and appearance
      • What calendars can I use in Spark?
      • Trello & Spark
      • MeisterTask & Spark
      • Todoist & Spark
      • Asana & Spark
      • Apple’s Reminders & Spark
      • 2Do & Spark integration
      • OmniFocus
      • Things
      • Evernote
      • OneNote
      • Bear
      • Zoom
      • GoToMeeting
      • Google Meet & Spark
      • TickTick
      • Agenda
    • Privacy & Data
      • Spark Email Privacy: Everything you Need to Know
      • Remove data from Spark & request data copy or deletion
    • Contact us

    Shared Links: Move Your Emails Outside the Inbox

    October 15th, 2024

    Sometimes you need to show your teammates a specific email or thread. You can forward an email, copy text from it, or make a screenshot, but there is a better option. In Spark for Teams, you can create a link to an email and share it with other people.

    Why use shared links:

    • Provide instant access to an email by sharing the link on Slack, Confluence, or other tools your team uses
    • Add email links to internal docs to keep everyone on the same page
    • Share great email templates with your team

    We do NOT share your emails with other people automatically; only you can share them. When you create a link to an email, the message is saved on our secure server and the people you shared the link with are able to view the email. For more details regarding privacy, see Spark Privacy Policy.

    Create a link to a single email

    This option is great when you want to show your team one message, without sharing the entire thread.

    1. Open the email you want to share and click   at the top right.
    2. Select Create Link. Now the link is copied to clipboard. You can also access the link by clicking   on the shared email.

    Create a link to a thread

    If you need to keep your teammates up-to-date, you can create and share a link to the entire thread. The link automatically updates with new emails and private comments from your team.

    1. Open the email you want to share and click   at the top toolbar.
    2. Select Create Link. Now the link is copied to clipboard. You can also access the link by clicking   on the shared thread.

    Now, your teammates with the link can see the thread with all the new replies and private comments.

    Change privacy settings and delete a link

    By default, anyone with the link can view a shared email. However, you can select different privacy settings or delete the link.

    1. Open the email or thread you shared and tap  .
    2. Under Who is able to view this email thread, select one of the options. If you have a premium account , you can make an email visible for your teammates only.
    3. If you don’t want other people to see the email addresses in the shared message, untick Show all email addresses in emails.
    4. To stop sharing your email, click Delete link.

    You can easily find all emails that you 've previously shared using a link. Just tap the search icon in Spark and type,  "shared via link. "

    Note: To make team functionality available to you, we store shared content on our secure servers. If you want to learn more, see Spark Privacy Policy.
    Read next: Team Roles
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