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    Contents
    • Spark Onboarding
      • Is Spark Available for Windows?
      • Sync Spark Across Multiple Devices
      • Change Your Email For Sync
      • Connect to Your Email Account in Spark
      • Add More Email Accounts to Spark
      • Email Storage and Backups.
      • Connect Other Productivity Apps to Spark
      • Enable Notification Badges
      • Customize Notifications
      • Threads
      • Can I Change My Password In Spark?
      • How Can I Remove an Email Account From Spark?
      • Can I Change Advanced Settings For a Custom Account?
      • Set Spark as a default email client
    • Using Spark
      • Customize the sidebar
      • Turn on the Dark Mode in Spark
      • Customize your Smart Inbox
      • Customize shortcuts
      • Manage emails with swipes
      • Set default browser and customize the email viewer
      • Personalize the toolbar
      • Compose an email
      • Use email templates
      • Manage email signatures
      • Attach a file to an email
      • Schedule an email to send later
      • Set follow-up reminders
      • Set up an email alias
      • Select the font of your emails
      • Use rich text formatting in emails
      • Email a group of contacts
      • Automatically Cc or Bcc emails
      • Create a Smart Folder
      • Use Smart Search
      • Snooze an Email
      • Perform Actions on Multiple Emails
      • Create a Folder
      • Avatars in Spark
      • Answer Emails Using Quick Replies
      • Use Siri Shortcuts with Spark
      • Use Keyboard Shortcuts
      • Undo the Last Action
      • How can I print an email?
      • Change the Font for reading emails in Spark
      • How Can I Change the Language in Spark?
      • Use Gmail Labels
      • Can I Connect to One Drive for Business in Spark?
      • Spark Widgets in iOS14
    • Spark for Teams & Billing
      • How to Create and Manage a Team
      • Add and Remove Team Members
      • Shared Drafts: Write Emails Together With Your Team
      • Shared Threads: Discuss Emails With Your Team
      • Shared Links: Move Your Emails Outside the Inbox
      • Team Roles
      • How to Delegate an Email
      • How to Upgrade Spark to Premium
    • Troubleshooting
      • Email Is Displayed Incorrectly
      • Wrong Contact Suggestions
      • "Can't reach the server" Message
      • The Badge Displays the Wrong Number
      • Spark on Apple Watch doesn’t work
      • Issues with Smart Search
      • Can’t Receive Push Notifications
      • Cannot Send Emails
      • The App Quits Unexpectedly
      • Remove Irrelevant Contact Suggestions
      • Issues with installing or updating Spark
      • Cannot Set Up a Custom Email Address
      • Cannot Add an Exchange or Office 365 Account
      • Cannot Connect to a Gmail Account
      • Cannot Connect to an iCloud Account
      • Can't Connect to My Account
      • Can’t Connect to a QQ Account
      • Can’t Connect to an AOL Account
      • Can’t Connect to a 126.com or 163.com Account
      • How to Clean Install Spark for Mac
      • Enable the IMAP Protocol for Gmail and G Suite Accounts
      • Can’t Connect to a Yandex Account
      • Issues with sending emails from Exchange/Office 365 accounts
      • Emails can't be moved (Big Sur)
      • Search doesn't work (Big Sur)
    • Calendars & Integrations
      • Enable and view calendars in Spark
      • Add an iCloud calendar to Spark
      • Create an event
      • Edit or delete an event
      • Change calendar notifications and appearance
      • What calendars can I use in Spark?
      • Trello & Spark
      • MeisterTask & Spark
      • Todoist & Spark
      • Asana & Spark
      • Apple’s Reminders & Spark
      • 2Do & Spark integration
      • OmniFocus
      • Things
      • Evernote
      • OneNote
      • Bear
      • Zoom
      • GoToMeeting
      • Google Hangouts & Spark
    • Privacy & Data
      • Spark Email Privacy: Everything you Need to Know
      • Remove data from Spark & request data copy or deletion
    • Contact us

    Create a Smart Folder

    April 30th, 2020

    In Spark, you can set up a smart folder to filter emails by sender, attachments or content. A smart folder gives you quick access to chosen emails and makes your inbox more organized. For example, if you travel frequently, set up a smart folder for your tickets and reservations, and they appear in a separate folder on the sidebar.

    Spark understands natural language; you can type “bookings from Airbnb this year,” and the app finds the referenced emails to create a folder.

    Note: Spark for Android currently doesn’t support smart folders, but we’re going to add this feature soon.

    Set up a smart folder

    Please note: Smart folders exist only in Spark and don 't display on the web page of your email account.

    Mac OSiOS

    There are several ways to create a smart folder in Spark.

    Add a smart folder from the sidebar

    1. Click More on the sidebar.
    2. Select Create Smart Folder (or Smart Folders > Create Smart Folder).
    3. In the Name field, type the name of your folder.
    4. Use the search field to filter the needed emails. Type the word or phrase you’re looking for and press Enter.

    You can add “last week,” “this year,” etc. to filter emails by date.

    If you need the emails from a specific sender, enter “from,” start typing the name or an email and choose the sender from the list. To find emails from multiple people, separate the email addresses with commas.

    For emails with attachments, type “attachment,” “pdf,” or “document.” Learn more about how Spark smart search works.

    1. By default, Spark shows emails from all your accounts. If you need messages only from a particular account, click All Accounts and select the needed one.
    2. When you’re finished, click Create.

    You can access smart folders in the Favorites section at the bottom of the sidebar.

    Add a smart folder via search

    1. Click on the search field in Spark.
    2. Type your query and press Enter.
    3. Click on the folder icon on the right to create a smart folder with these emails.

    1. Enter the name of the smart folder and click OK. Now, it’s available at the bottom of the sidebar.

    Add a smart folder via Spark Preferences

    1. Click Spark at the top left of your screen.
    2. Choose Preferences > Folders.
    3. Click on the plus icon at the bottom left and choose Smart Folder.
    4. Type the folder name, filter the needed emails and click Create.
    5. On the list of folders, tick your new smart folder to keep it on the sidebar.
    1. Tap the menu icon   at the top left.
    1. On the sidebar, select Edit list.
    1. Scroll down and tap Add Smart Folder.
    1. Tap Please, select filter and start searching for the needed emails. For example, if you want all the emails with PDF attachments from your colleague, enter “pdf from…”, start typing a person’s name or email, and Spark suggests the results. Learn more on how to use search in Spark.

    Note: If you search for emails from multiple people, choose the first person on the list, insert a comma, and start typing the second name or email.

    1. After creating the filter, tap Save.
    2. In the Name field, type the name of your folder.
    3. In the Accounts section, select the accounts to use with this smart folder.
    4. Tap Add at the top right.
    5. To add your new smart folder to the sidebar, tap the plus sign near it.
    1. Tap Save at the top right. Now, this folder is available on the sidebar.

    Edit a smart folder

    Mac OSiOS
    1. Right-click on the smart folder on the sidebar.
    2. Select Edit.
    3. Change the folder name, filter, and selected accounts and click OK.
    4. If you want to color-code a folder, right click on it and select Change Folder Color.
    1. Tap the menu icon   at the top left.
    2. On the sidebar, tap Edit list.
    3. To edit a smart folder, you need to remove it from the sidebar first. Find your folder on the list and tap the minus sign near
    1. Scroll down and tap the More icon  near the smart folder.
    1. Select Edit.
    2. Here, you can change the filter rules, folder name, and manage the accounts for your smart folder.
    3. After applying changes, tap Save. The edited folder is added to the sidebar.

    Delete a smart folder

    Mac OSiOS
    1. Click Spark at the top left of your screen.
    2. Open Preferences > Folders > Smart Folders.
    3. Select the smart folder you want to delete and click on the minus icon at the bottom left.

    Alternatively, you can find the smart folder on the sidebar, right-click on it and choose Delete.

    Note: When you delete a smart folder, the emails it contains aren’t affected. They are still available in your inbox. 

    Please make sure you delete a smart folder, not an ordinary folder (e.g. Important, Drafts, etc.). The emails in ordinary folders will be deleted, and this action can’t be undone. You can only delete a smart folder without losing your emails.

    1. Tap the menu icon   at the top left.
    2. On the sidebar, tap Edit list.
    3. To edit a smart folder, you need to remove it from the sidebar first. Find your folder on the list and tap the minus sign near it.
    4. Scroll down and tap the More icon  near the smart folder.
    5. Select Remove Folder.

    Note: When you delete a smart folder, the emails it contains aren’t affected. They are still available in your inbox. 

    Please make sure you delete a smart folder, not an ordinary folder (e.g. Important, Drafts, etc.). The emails in ordinary folders will be deleted, and this action can’t be undone. You can only delete a smart folder without losing your emails.

    Read next: Use Smart Search
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