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    Contents
    • Spark Onboarding
      • Is Spark Available for Windows?
      • Sync Spark Across Multiple Devices
      • Change Your Email For Sync
      • Connect to Your Email Account in Spark
      • Add More Email Accounts to Spark
      • Email Storage and Backups
      • Connect Other Productivity Apps to Spark
      • Enable Notification Badges
      • Customize Notifications
      • Threads
      • Can I Change My Password In Spark?
      • How Can I Remove an Email Account From Spark?
      • Can I Change Advanced Settings For a Custom Account?
      • Set Spark as a default email client
    • Using Spark
      • Customize the sidebar
      • Turn on the Dark Mode in Spark
      • Customize your Smart Inbox
      • Manage emails with swipes
      • Set default browser and customize the email viewer
      • Compose an email
      • Use email templates
      • Schedule an email to send later
      • Manage email signatures
      • Attach a file to an email
      • Set follow-up reminders
      • Set up an email alias
      • Select the font of your emails
      • Use rich text formatting in emails
      • Email a group of contacts
      • Automatically Cc or Bcc emails
      • Display the Inbox of each account separately
      • Create a Smart Folder
      • Use Smart Search
      • Snooze an Email
      • Perform Actions on Multiple Emails
      • Create a Folder
      • Avatars in Spark
      • How spam is handled in Spark
      • Answer Emails Using Quick Replies
      • Use Keyboard Shortcuts
      • Undo the Last Action
      • How can I print an email?
      • Change the Font for reading emails in Spark
      • How Can I Change the Language in Spark?
      • Use Gmail Labels
    • Spark for Teams & Billing
      • How to Create and Manage a Team
      • Add and Remove Team Members
      • Shared Drafts: Write Emails Together With Your Team
      • Shared Threads: Discuss Emails With Your Team
      • Shared Links: Move Your Emails Outside the Inbox
      • Team Roles
      • How to Delegate an Email
      • How to Upgrade Spark to Premium
      • Shared Inboxes
    • Troubleshooting
      • Email Is Displayed Incorrectly
      • Wrong Contact Suggestions
      • "Can't reach the server" Message
      • The Badge Displays the Wrong Number
      • Issues with Smart Search
      • Can’t Receive Push Notifications
      • Can't Send Emails
      • The App Quits Unexpectedly
      • Remove Irrelevant Contact Suggestions
      • Issues with installing or updating Spark
      • Cannot Set Up a Custom Email Address
      • Cannot Add an Exchange or Office 365 Account
      • Cannot Connect to a Gmail Account
      • Cannot Connect to an iCloud Account
      • Can't Connect to My Account
      • Can’t Connect to a QQ Account
      • Can’t Connect to an AOL Account
      • Can’t Connect to a 126.com or 163.com Account
      • How to Clean Install Spark for Mac
      • Enable the IMAP Protocol for Gmail and G Suite Accounts
    • Calendars & Integrations
      • Enable and view calendars in Spark
      • Add an iCloud calendar to Spark
      • Create an event
      • Edit or delete an event
      • Change calendar notifications and appearance
      • What calendars can I use in Spark?
      • Trello & Spark
      • MeisterTask & Spark
      • Todoist & Spark
      • Asana & Spark
      • Apple’s Reminders & Spark
      • 2Do & Spark integration
      • OmniFocus
      • Things
      • Evernote
      • OneNote
      • Bear
      • Zoom
      • GoToMeeting
      • Google Meet & Spark
      • TickTick
      • Agenda
    • Privacy & Data
      • Spark Email Privacy: Everything you Need to Know
      • Remove data from Spark & request data copy or deletion
    • Contact us

    Shared Drafts: Write Emails Together With Your Team

    October 15th, 2024

    Sometimes you need help from your colleagues with writing an email. You may want your teammates to proofread your email before sending or to add some missing information. Of course, you can write your email in Google Docs and invite other people to edit it, but this requires unnecessary extra steps.

    With Spark for Teams, you can create a shared draft to write an email together in real time and discuss it privately in the comments.

    Why use shared drafts:

    • Proofread and review important emails before sending
    • Allow your assistant to draft and send emails on your behalf
    • Train new team members to write emails to clients
    Note: The people you share the email with have to use Spark and be members of your team. Otherwise, they will receive an invitation to join your team and will need to download Spark if they don’t have it.

    Learn how to create a team in Spark

    Create a shared draft

    1. Launch Spark and click   at the top.
    2. Click   at the top right.
    3. If you have multiple teams, you can switch them by clicking on the arrows at the top right.
    4. Choose the members of your team you want to share the draft with.
    5. Tick Allow others to send this draft to enable your teammates to send this email either on your behalf or from their own email address.
    6. Click Invite people.
    Note: If you want to share a draft with two or more people, you need to upgrade to Premium. Learn more about our plans on our Pricing page.

    Collaborate on a shared draft

    Once you share a draft with other people, you can discuss it in the comments on the right. All collaborators can attach files both to the shared draft and private comments.

    To add more people, click   at the top right.

    You can always find all your shared drafts in the Shared Drafts folder on the left sidebar. If there is no such folder, click More on the sidebar and select Shared Drafts.

    When you open a draft in the Shared Drafts folder, you can’t see the comments. To activate them, click    at the top right.

    If you want to view the draft with the comments in a separate window, click   at the draft’s top left.

    Remove collaborators and delete a draft

    1. Open a shared draft.
    2. Click on the collaborator’s avatar at the top right.
    3. Click on the cross icon near your teammate’s name.

    The person you removed can’t access the previously shared email in the Shared Drafts folder anymore.

    Note: If you share the email with only one teammate and then remove this person, your draft disappears from the Shared Drafts folder. You can find it in the Drafts folder on the sidebar instead

    To delete a draft, click   on the top toolbar.

    Read next: Shared Threads: Discuss Emails With Your Team
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