If your organization uses Google Workspace (formerly G Suite), Calendars Pro gives you two powerful collaboration features: the ability to book meeting rooms directly from events and to view your coworkers' schedules alongside your own. Both features require a Google Workspace account, and meeting rooms must be enabled by your administrator.
Before you can use either feature, you'll need to connect your account to Google Workspace. The setup is the same for both features, so you only need to do it once per device.
Connecting your account to Google Workspace
On iOS, follow these steps:
- Open Calendars.
- Tap the three-line icon in the top left of your screen (skip this step on iPad), then tap Settings.
- Tap Add Account.
- After entering your credentials, the app will ask if you'd like to connect to Google Workspace. Accept and log in a second time.
On macOS, follow these instructions:
- Open Calendars.
- Click Calendars in the menu bar, then go to Preferences > Accounts > Google (or Add Account).
- After entering your credentials, the app will ask if you'd like to connect to Google Workspace. Accept and log in a second time.
Adding meeting rooms to events
Once your account is connected, you can book a meeting room when creating or editing any event.
On iOS, follow these steps:
- Open Calendars.
- Create a new event or open an existing one.
- Tap Rooms and select an available room.
On Mac, follow these steps:
- Open Calendars.
- Create a new event or open an existing one.
- Click Add Room and select an available room.
Checking a room's availability
To see when a specific room is free, open Calendars, tap the three-line icon in the top left, and select the room you want to check. The room's schedule will appear in your calendar view.
Viewing a coworker's schedule
Adding a team member's calendar lets you instantly see when they're free or busy — handy for scheduling meetings without the back-and-forth.
On iOS, do this:
- Open Calendars and tap the three-line icon in the top left (on iPad, tap the calendar icon in the top left).
- Select your Google account, then tap Edit Calendars.
- Scroll to Team Schedule and tap Browse All to find your colleague.
On macOS, follow these steps:
- Open Calendars and click the three-line button in the top left.
- Scroll down through your calendars and click Edit Calendars.
- Add the calendar you need from the Google Workspace resources section.
Once everything's set up, booking rooms and checking team availability becomes part of your normal event-creation flow — no more switching to a separate tool or guessing whether the conference room is free.